1. Setting Up a Google Account and Calendar- http://www.google.com/intl/en/googlecalendar/about.html
2. Creating a New Calendarhttp://www.google.com/support/calendar/bin/answer.py?hl=en&answer=37095
1. At the bottom of the ‘My calendars’ section on the left, click the Create link.
2. Enter the required information.
3. Click Create Calendar.
4. All of the calendars you create will be listed under ‘My Calendars’ on the left side of your page. For each of the calendars, you can add, delete, and edit events any time you like.
5. Please note that there’s a limit to the number of calendars you can create at one time. If you’re receiving an error message when creating additional calendars, please wait 24 hours before trying again.
3. Sharing Calendars- Public or Specific Usershttp://www.google.com/support/calendar/bin/answer.py?hl=en&answer=36598
Public:
http://www.youtube.com/watch?v=G7kniMsskDg&feature=player_embedded
To share your calendar with everybody, just follow these steps:
1. In the calendar list on the left, click on the down-arrow button next to the appropriate calendar, then select "Share this calendar." (Alternatively, click on "Manage Calendars" at the bottom of the calendar list, then click the appropriate "Share this calendar" link.)
2. Select "Make this calendar public."
3. If you don't want others to view the details of your events, select "Share only my free/busy information."
4. Click "Save."
5. Keep in mind that making your calendar public will make all of your events visible to the world, including via Google search.
Share your calendar with specific users http://www.youtube.com/watch?v=K0l-YuKYuhU&feature=player_embedded To share your calendar with specific users, follow these steps:
1. In the calendar list on the left side of the page, click the down-arrow button next to a calendar, then select Share this calendar. (Alternatively, click the Settings link at the bottom of the calendar list, then select a calendar and click the Share this calendar link.)
2. Enter the email address of the person you want to share your calendar with.
3. From the drop-down menu, select a level of permission, then click Add. (Once you click Add, the person you selected to share the calendar with will receive an email invitation to view your calendar.)
4. You can currently share your calendar with up to 75 users per day. If you'd like to share your calendars with more users, please wait 24 hours before trying again.
5. If you're having trouble sharing your calendar, remove the shared person from your calendar settings and share your calendar again to resolve the problem.
4. Creating an Event or Task- http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=72143 You can create an event in a number of ways:
1. Click and type to create an event
Click on the day where you’d like to create a new event. If the event spans over an hour, click and drag. Type the title and event time for your new event in the box. Finally, click “Create Event” to publish the event to your calendar immediately, or click “edit event details” to add additional information.
2. Create an event using the “Quick Add” feature
Click on “Quick Add” or type the letter “Q,” then enter your info—[ Dinner in North Beach 8PM Friday ], for instance. For more tips on creating events with the “Quick Add” feature, please visit What’s the Quick Add feature?
3. Create an event using the “Create Event” link
Just click on “Create Event” in the left column of your calendar. This will bring you to a page where you can enter as much information as you’d like about your event. On this page, you can also add guests, change a reminder setting, and publish your event to other users. Once you’ve entered the appropriate information and selected the desired settings, make sure to click “Save.”
4. Create an event from the calendar list
In the calendar list on the left, click on the down-arrow button next to the appropriate calendar. Then, select “Create event on this calendar.”
5. Sending Invitations and Managing Confirmations-http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=37161
Invite guests to your event
Google Calendar lets you create invitations for special events, send those invitations to friends, and keep track of responses and comments all in one place.
To invite someone to your event, just follow these steps:
1. Click on the event (or create a new event) and select "edit event details."
2. In the "Guests" section, click on "Add Guests."
3. Enter the email addresses of the guests, separated by commas.
4. Select the appropriate level of control for your guests.
5. Click "Save."
6. If you'd like to notify your guests of the event, click "Send"; if not, click "Don't Send."
7. Please note that guests who use Google Calendar will receive an invitation based on their own notification settings.
Allow guests to modify the event 1. It's simply easier to negotiate a meeting time or collaborate on the event description when your guests also have access to edit your event's details. While this is possible by sharing your entire calendar, some situations call for granting access to specific events. For this purpose, Google Calendar provides the option to allow guests to modify events to which they're invited.
2. To enable this feature, simply select the modify event option in the Guests can section of the event details and click Save.
Invite guests who don't use Google Calendar 1. Anyone with an email address can receive invitations from Google Calendar, regardless of whether they use Google Calendar themselves.
2. When guests receive a Google Calendar invitation, they can select their attendance status or click "More event details" to be taken to an event page and check other guests' attendance status and leave comments for the event.
3. If your guest uses a calendar application that supports the iCalendar format, they can use the iCalendar file attached to the invitation to display your event on their own calendar.
Check who's invited to an event 1. To check who's invited to an event, just click on the event; the attendees will be listed in the Who section of the event bubble.
2. Keep in mind that the event organizer can restrict the visibility of the guest list for each event. Learn more about guest list display options.s
3. For more detailed guest information (and to see the status of each person invited), follow these steps:
1. Click on the event.
2. Select "edit event details."
3. Check out the "Guest" information on the right side of the event page.
RSVP to an event 1. When people invite you to events using Google Calendar, these events will automatically appear on your calendar with a question mark. To RSVP directly on your calendar, follow these steps:
2. Click on the event.
3. Select the appropriate link in the "Going?" section. Alternatively, click on "edit event details," select the appropriate response in the "Are you coming?" section, add a note if you'd like, and then click "Submit response."
4. Note: If you'd like to change your attendance status, revisit the event's page and click on "Change your response."
You'll also get an email with the text of the invitation. If you're a Gmail user, you can RSVP to the event directly through the email invitation. You can also go to the event's page and leave a comment in the "Discuss this event" section.
6. Posting and Embedding Public Calendars- http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=41207
Here's how to embed your calendar on your website:
1. In the calendar list on the left, click the down-arrow next to the calendar you want to embed, and select Calendar settings. (Alternatively, click the Settings link at the bottom of the calendar list, then click the name of the calendar.)
2. Copy the iframe code displayed in the 'Embed This Calendar' section.
3. Paste this code into your website to embed your calendar.
4. If you'd like to customize your embedded calendar, click the Customize the color, size, and other options link above the iframe field to access the Google Embeddable Calendar Helper. Carefully select your options in the Calendar Helper and paste the customized iframe code in your website.
5. To display events from multiple calendars in the same embedded calendar, simply follow the instructions above to access the Google Embeddable Calendar Helper. Then, select the checkbox next to each calendar you wish to display, in the section 'Calendars to Display.'
6. Please note that you can change the amount of information available on your calendar's address by clicking the Change sharing settings link in the 'Calendar Address' section.
All Conent has been adapted from Google's Help Pages.
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